Need to import bank or credit card transactions in a CSV/XLS/XLSX file into Quickbooks, but cannot seem to make it work? The problem is that your bank only provides transactions in a format that Quickbooks cannot read.
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Before importing any files into your accounting software, make sure to backup your company data file. Apps like QuickBooks or Quicken provide easy to use and fast backup options that will take few seconds and save you lots of lost time in case of incorrect import. Import data with confidence you can easily rollback to previous state. Do backups for major changes like disabling online services as well.
This tutorial shows all the steps for ".QBO" (web connect) file import into Quickbooks Desktop for Mac. If you have a transactions file in another format (CSV, PDF, QIF, OFX, QFX) or your existing ".QBO" file is not imported by Quickbooks, use the ProperConvert app to convert the file to the ".QBO" format. If your Quickbooks is older than three years, convert to the IIF format. See this tutorial as a video at =QY0ENKGTyPw
Look for the INTU.BID line and make sure that it is from the allowed bank. You may not know your Bank ID. But if you use ProperSoft utility you could find that Bank ID and check if your Bank is allowed. If your QBO file stopped importing, maybe your Bank ID or INTU.BID ID is not allowed anymore for your Bank. So, you have to use different INTU.BID numbers.
Currency should be USD even for non-USD accounts for Quickbooks US edition. For the Canadian edition, you can use USD and CAD. And for the UK edition, GBP currency must be set. For Bank ID it has to be digits only number. For Account ID it must be digits only number. If you are importing for different accounts, you have several QBO files. It has to be the same number for the QBO files for the same account. For example, you have three QBO files for one account and two QBO files for another account. So, those three must have the same account ID's same number and another two must have another, but the same account ID for those two.
Another important setting is Account Type, Checking, or Credit Card. You can not import a QBO file for Credit Card into a Checking account, you can not import a QBO for Checking into a Credit Card account in Quickbooks. If you have an incorrect Account Type in your QBO file, downloaded from your bank, you can use the converter to change the Account Type. So it is changing from Checking or Credit line to Credit Card or Credit line to Credit Card, from Credit Card to Credit line.
Another setting to check for is that expenses are negative. This is the one transaction statement (starts from the statement and ends by a statement with a slash), which has a Date, Amount, also there is could be Payee or Memo. In our example, the transaction is an expense and it must be negative. Credit Card or Bank account must be negative for expenses. Money takes it from the account, must be negative. Some Credit Card companies supply the CSV files in the opposite way, for example, expenses or charges are positive and payments to the account are negative. Don't pay attention, when you convert CSV to QBO, and then you convert charges as positive, then they will go on the QBO file as positive. So they must go as deposits when you convert a QBO file. It is also a good idea to do a backup again. So if you forget to do this reverse and then you imported that file, you could easily restore it from the backup.
If you see that account you want to import (in our case, we want to import into Checking account) has a blue ball icon, it means the account is Online Services connected or previously QBO file was imported into this account, but you don't know with which settings it was imported. You need to disconnect first to import a QBO file.
Then inspect the Account Number, which comes from the QBO file, Account Type, and Store in the Quickbooks Account, which shows how you link an account. Select an existing account (Checking) to import transactions. If the account has a blue ball icon, it would not be listed here. Click the 'Continue' button.
Most text editors these days can handle UTF-8, although you might have to tell them explicitly to do this when loading and saving files. (The notable exception to this is probably Notepad on Windows.)
A viable way to overcome this problem is to set up a journal report, to show all journal entries. Print the report using the "print to file" option. Set the file type to Excel before printing. Rename the extension of the resulting file from PRN to CSV.
Use this XL2QIF Excel macro to convert to QIF. The Excel file may need to be reorganized to generate the appropriate format for the macro to work, such as separating cheque accounts from term deposits, etc. The above referenced Excel macro supports split transactions.
A CSV (Comma Separated Values) file is a popular delimited format that can translate Excel tables into raw basic textual data, using commas as column separators. It comes in handy as most accounting software programs can import the file format, making it easier to work with.
The important thing to know about Quickbooks is that the program has its own proprietary file format - the QBO format. This means that it works almost exclusively with documents with that file extension.
However, the application can import a number of formats. This means you can get your financial information into the QBO format by taking an extra step. So your next question may be, How do I convert PDF to QBO? The answer is by converting PDF to CSV and then importing your converted CSV file into Quickbooks.
For converting multiple PDFs, you can use the Batch conversion feature. This feature works accurately with native PDF files that contain straightforward tables and need no reformatting or adjustments.
The app is regularly updated and new scripts are added frequently. The addition of scripts for new bank and credit card CSV files is simple wth quick turn-arounds for sample files which should be sent to: support[@]icreateofx.com 2ff7e9595c
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